Halo Business Virtual Administrators

Not Your Average Keyboard Warriors!

Introducing Halo's Business Virtual Administrator (HBVA)

– your ultimate partner in operational efficiency.

HBVA, Halo Virtual Business Administrators

Our experienced HBVAs are here to simplify, analyse, and advise, with specialised expertise in the Fergus Job Management Platform to help you harness its full potential for your business.

From streamlining day-to-day tasks to providing real-time insights, we’re dedicated to empowering your business.

Why Choose Halo’s

Business Virtual Administrators?

Save Time

Outsource time-consuming administrative tasks to our efficient and highly skilled team and claim back your personal time.

Save Money

Lower your operating expenses and significantly boost profitability by leveraging

cost-effective virtual administrative solutions.

Boost Efficiency

Streamline operations and optimise workflows with expert support tailored

to your business needs.

Gain Insights

Access real-time reporting and actionable analytics for better decision-making

and strategic planning.

Wasting hours on admin and inefficient workflows could be costing you thousands annually—don’t let inefficiencies hold you back.

Comprehensive Support for Your Business


Our HBVAs are experienced in operational management, specialising in the Fergus Job Management Platform, and delivering data-driven reporting.

Here’s what we can do for you:

  • Office Administration: Handle general administrative tasks to keep your operations running smoothly.

  • Email Management: Organise, respond, and manage email communications efficiently.

  • Job Creation and Scheduling: Set up jobs, schedule tasks, and dispatch efficiently.

  • Phone Handling: Provide professional phone support for client and supplier inquiries.

  • Supplier & Field Technician Liaison: Ensure seamless communication between your suppliers and field teams.

  • Price File & Catalogue Management: Maintain and update supplier catalogues and price files.

  • Purchase Orders & Materials Ordering: Simplify procurement processes for timely and accurate materials supply.

  • Quote Setup & Management: Create and manage quotes to improve client satisfaction and conversion rates.

  • Pre-Billing & Reconciliation: Streamline invoicing processes to ensure accurate financial records.

  • Invoicing & Collections: Accelerate cash flow with professional invoicing and timely follow-ups.

  • Credit Notes & Returns Management: Handle goods return documentation and credit notes seamlessly.

  • Stock Management: Optimise inventory to reduce waste and meet operational demands.

  • Process Improvement: Identify and implement improvements to maximise efficiency.

  • Real-Time Weekly Reporting: Deliver actionable insights with accurate operations reports.

  • Customer Database Management: Keep your client data organised, up-to-date, and secure.

The Halo Advantage
Empower Your Business with Seamless Support


Our HBVAs are more than just virtual assistants – they’re a strategic extension of your team, committed to delivering measurable results.

  • Expertise You Can Trust: With extensive experience in the Fergus Job Management Platform and business analytics, our team provides actionable solutions that drive performance.

  • Customised Solutions: Tailored support designed to meet the unique needs of your trade business.

  • Proven Results: Clients report increased efficiency, reduced costs, and enhanced operational control.

Ready to Simplify and Scale Your Business?


Act now and reclaim your time—streamline your operations, reduce stress, and achieve more. Partner with Halo’s Business Virtual Administrators today to take the first step toward operational excellence. Partner with Halo’s Business Virtual Administrators to streamline your operations, reduce stress, and achieve more.

Let us handle the complexities so you can focus on growing your business.

Start your journey toward operational excellence with Halo’s Business Virtual Administrators.

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"HBVA" - Halo Business Virtual Administrators - Q&A's

What are HBVAs, and how can they benefit my business?

HBVAs are remote business support solutions that help businesses streamline operations, increase efficiency, and reduce overhead costs. By outsourcing administrative tasks to virtual administrators, businesses can focus on core activities and achieve greater productivity.

What types of administrative tasks can virtual administrators handle?

Virtual administrators can assist with a wide range of  tasks, including: Office admin; 

E-mail & phone -in handling;

Job creation;

Scheduling & Dispatching;

Supplier & field -technician liaison;

Price File & Supplier Catalogue Management;

Purchase orders set up & Materials ordering;

Quote set-up & Management;

Pre-billing & Reconciliation ;

Invoicing & Collections;

Issuing of Credit Notes & Goods Credit Return Documentation;

Stock Management & process improvement;

Real-time weekly Operations reporting & Customer Database Management.

How does the virtual administrator process work?

The virtual administrator process typically begins with an initial consultation to assess your business needs and requirements. Once onboarded, virtual administrators work remotely to handle designated administrative tasks efficiently and effectively, providing regular updates and communication as needed.

Are virtual administrators available on a full-time or part-time basis?

Virtual administrators can be available on a full-time, part-time, or as-needed basis, depending on your business needs and preferences. Whether you need ongoing support or assistance with specific projects, virtual administrators offer flexible solutions to accommodate your schedule.

How do I communicate with my virtual administrator?

Communication with your virtual administrator can be conducted through various channels, including email, phone calls, video conferences, instant messaging platforms, and project management tools. We prioritise clear and transparent communication to ensure seamless collaboration and task execution.

How can I get started with virtual administrator services?

Getting started is simple. Contact us to discuss your administrative support needs and goals, and we’ll customise a virtual administrator solution that aligns with your requirements. Once established, your virtual administrator will seamlessly integrate into your operations, providing efficient and reliable support to help your business thrive.

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